No one enjoys working on collections. You know the struggle—you spend hours tracking down customer information, leaving messages on voicemails and sending emails trying to get customers to pay off their invoices.
How can you make the process more efficient?
An online invoicing portal for Acumatica takes the pain out of the payment collections process. Using any device—computer, tablet, or smart phone—customers can make full or partial payments on single or multiple invoices using credit cards, debit cards, or ACH checks.
Look for online invoicing software that seamlessly integrates with Acumatica, such as EBizCharge. With online invoicing software, payments are automatically posted to your accounts receivable and general ledger and invoices are marked as paid when transactions are approved. This automation eliminates the need to manually enter payment information into Acumatica.
Online invoicing for Acumatica also lets you set up automatic payment reminders—emails sent to customers reminding them to pay—so you don’t have to manually contact clients. Good online invoicing software can be easily tailored to your brand, using your logo and brand colors, so your customers have a cohesive payment experience with your business.
Make sure to use online invoicing software for Acumatica that offers these four important security features:
- PCI-compliant payment gateway—A PCI-compliant payment gateway, such as EBizCharge, helps your business stay compliant with mandatory regulations set by the Payment Card Industry Security Standards Council.
- Off-site data storage—Storing credit card numbers on your own computer puts both you and your customers at risk. If your system is compromised, sensitive credit card data could be stolen. Your customer will likely report the incident to their credit card provider, which could prompt an investigation from the Payment Card Industry. Off-site data storage keeps credit card data on your payment gateway’s system instead of your own, which lowers your liability in the event of a data breach.
- Tokenize your data—Tokenization converts sensitive credit card information into “tokens” of information that have no real value to any hacker. These tokens are kept on your system, while the real information is stored in a secure, cloud-based vault. If your system is hacked, thieves will only find valueless tokens they can’t use.
- Use fraud prevention modules—Online credit card transactions come with a greater risk of fraud because merchants have to trust that the actual cardholder is authorizing the transaction. Fraud prevention modules help prevent thieves from stealing sensitive credit card information. A full suite of fraud prevention modules will detect fraud faster and protect your business.
Merchants who process credit cards directly in Acumatica receive significant savings on overall payment processing costs. Look for an affordable provider that integrates with Acumatica.
Acumatica payment integrations can lower your interchange rates by passing more information through the point of sale. Line-item details and invoice information already stored in Acumatica are automatically sent with every transaction. This process qualifies your cards at reduced interchange rates and lowers your overall credit card fees.
You can also lower your processing costs with flat rate pricing, which guarantees a low fixed rate, so you’ll know exactly what your processing fees will be. With flat rate pricing, you’ll receive one simple statement each month with a predictable rate.
If you’re looking for simplified payment collections for Acumatica, consider using online invoicing software for Acumatica.
Acumatica online invoicing software seamlessly integrates with Acumatica and lets customers pay invoices online at their convenience.
Payments are automatically posted to your accounts receivable and general ledger and invoices are marked as paid when transactions are approved.
Online invoicing software for Acumatica eliminates the need to manually enter payment information into Acumatica and takes the pain out of payment collections for both you and your customers.